INTRODUCTION

At the heart of TechSparks lies an extraordinary confluence of brilliant minds drawn from the startup, corporate, government, and investor community. Here, the vanguards of tomorrow will engage in thought-provoking dialogues, exchange ideas, and forge powerful connections that will catalyze change and fuel India's transformation. 

REQUIREMENT

YousStory were looking to engage a technology for its annual national conference - Techsparks Bengaluru ‘23 to cater to event management including delegate check-in at venue, session / workshop access management, headcount tally for gift kits along with a detailed post-event analytics of all activities.

 The event was scheduled for 21-23 September 2023 covering detailed sessions with a total expected participation of 4000+ delegates and 60+ exhibitors.

SOLUTION

Chkdin offered its unique event management platform with QR code-based event digitization solution for the entire management. A QR code was to be generated for all participants at the time of online registration and the on-ground execution was planned using the same along with our app for exhibitors to scan delegate details.

EXECUTION

The on-ground implementation of the technology was executed at multiple interactions:

 

Online registration: A unique QR code was sent to the registrant.

 

On site check-in: On scan of QR code at the check-in counters a unique badge was automatically printed from the kiosk for each participant.

Scanning: Scanners were placed at entrance to scan the ID cards of the delegates and monitor whom to allow access to. This helped in accurate session management.

Tailgating Access Management: Scanners were placed to scan and count all the gifts availed by the delegates for accurate billing with the respective vendors. This also helped to eliminate tailgating and misuse of facilities.

SUMMARY

A total of 4000+ delegates and 60+ sponsors had participated in the event where the attendees were managed without any issues and footprint analytics of the activities for the entire event was captured and delivered to the organizing committee.

 

Chkdin was given a certificate of appreciation with multiple thank you testimonials from the organizing committee.