Introduction
Envisioning the Future of Product Innovation, the Product (Un)Conference ‘23 decodes the journey towards India's
product revolution, capturing the spirit of ingenuity, determination, and collaboration that will characterize this
era.
Requirement
The Product Folks were looking to engage a technology for its annual national conference - Product (Un)Conference
‘23 to cater to event management including delegate check-in at venue, session / workshop access management,
headcount tally for meals and gift kits along with a detailed post-event analytics of all activities and a
progressive web-application to scan & access information of exhibiting companies and delegates at the venue.
The event was scheduled for 26 August 2023 covering detailed sessions with a total expected participation of 500
delegates and 8 sponsors.
Solutions
ChkdIn offered its unique event management platform with QR code-based event digitization solution for the entire
management. A QR code was to be generated for all participants at the time of online registration and the on-ground
execution was planned using the same.
An app for exhibitors to scan delegate details and a progressive
web-application for delegates to view and access event details, to interact with fellow delegates and feedback after
every session were provided.
Execution
The on-ground implementation of the technology was executed at multiple interactions:
- Online registration: A unique QR code was sent to the registrant.
- On-site check-in: On scan of QR code at the check-in counters a unique badge was automatically
printed from the kiosk for each participant
- Session: Scanners were placed at each session hall / workshop hall to scan the ID cards of the
delegates and monitor whom to allow access to. This helped in accurate session management.
- Tailgating Access Management: Scanners were placed to scan and count all the meals and gifts availed
by the delegates for accurate billing with the respective vendors. This also helped to eliminate tailgating
and misuse of facilities.
Summary
A total of 500 delegates and 8 sponsors had participated in the event where the attendees were managed without any
issues and footprint analytics of the activities for the entire event was captured and delivered to the organizing
committee.
Chkdin was given a certificate of appreciation with multiple thank you testimonials from the organizing committee.
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