In BioAsia 2024, the exploration of data and AI's potential for life sciences companies was paramount, with a keen eye on reshaping the healthcare delivery paradigm in the country. Emphasis was also placed on data protection and cybersecurity, underscoring the critical need for safeguarding sensitive information in the evolving landscape of healthcare technology.
REQUIREMENT:
BioAsia, renowned as the foremost assembly for biotech experts, solidified its global standing as a pivotal platform. It presented an unparalleled chance to engage with prospective clients spanning over 50 nations, fostering the creation of business prospects and impactful engagements with investors and key industry players. In its pursuit of excellence, BioAsia sought a technology ally to deliver comprehensive event management solutions, including event registration, scanning management, online ticketing, delegate check-in, badge printing, and event analytics.
CHALLENGES:
In its efforts to host BioAsia, the organizers encountered several hurdles. Seamless integration of diverse services, ensuring scalability to manage massive data volumes, upholding stringent data security standards, designing user-friendly interfaces, accommodating customization requests, and delivering reliable technical support throughout the event proved to be significant challenges. Overcoming these obstacles necessitated expertise, robust infrastructure, cybersecurity measures, scalability capabilities, and a focus on delivering exceptional user experiences.
SOLUTIONS:
ChkdIn implemented a QR code-based event digitization solution. Attendees receive a unique QR code upon online registration, acting as their digital ID throughout the event.
RESULTS:
- Smoother Registration: Online pre-registration eliminates manual processes, reducing wait times.
- Hassle-Free Check-In: QR code scanning streamlines entry, minimizing queues and manual verification.
- Seamless On-Site Management: The same QR code is used for various activities like accessing event materials, participating in polls, and contactless payments.
EXECUTION:
ChkdIn implemented a QR code-based event digitization solution to ensure a smooth on-ground experience at a previous event.
Online Registration with Unique QR Codes:
ChkdIn assigned a unique QR code to each registrant during online registration for multiple ticket categories. They ensured that the QR codes were personalized and easily accessible to the attendees.
On-Site Check-In with Automatic Badge Printing:
ChkdIn set up check-in counters equipped with QR code scanners. Upon scanning a QR code, a unique badge was automatically printed for the participant. A kiosk system was also implemented for seamless badge printing based on QR code scans.
Session/Workshop Access Control:
Scanners were installed at each session/workshop hall entrance to scan delegate ID cards. Granting access was based on QR code verification. The scanned data was used to monitor and manage session attendance accurately.
By following this plan, ChkdIn's QR code-based event digitization solution streamlined the event experience for attendees and organizers alike.
SUMMARY:
Over 3,000 Attendees:More than 3,000 delegates actively participated in the event, demonstrating the seamless management of attendees without any reported issues.
Detailed Analytics:Comprehensive footprint analytics were diligently captured throughout the event and presented to the organizing committee. This provided them with detailed insights into the event's activities.
Positive Recognition:As a testament to Chkdin's exceptional services, the organizing committee expressed their gratitude through a certificate of appreciation and multiple testimonials.
